Barracks Rental Fee - Vehicle Management Archive Storage Services

Procurement Requirements

I. Project Objectives: The existing facility cannot meet the requirements for managing and storing archives. To better preserve vehicle management records and ensure their completeness, it is essential to implement an improved archival system.

II. Procurement Organization Type Public Tender

III. Project Overview

1. Project Budget: RMB 2.625 million (including all expenses related to personnel salaries required for this project—such as overtime pay, various social insurance contributions mandated by the Labor Contract Law, as well as staff accommodation, meals, transportation, tools, and office supplies—as well as administrative overheads, public facility maintenance costs, venue rental fees, and applicable taxes).

2. Scope of Services: This project aims to provide a large-scale facility for the centralized management and storage of approximately 11,529,941 existing motor vehicle and driver records held by the Vehicle Administration Office. The facility will also ensure proper shelving, storage, and efficient handling of record retrieval, transfer, and inventory processes.

3. Service Area: Please refer to the service requirements and details.

4. Service Period: 18 months from the date of contract signing.

5. Service Location: The address provided in the bidding documents.

6. Bidder Qualification Requirements:

(1) Comply with Article 22 of the Government Procurement Law of the People's Republic of China;

(2) Not listed on the Credit China website (www.creditchina.gov.cn) as a person subject to enforcement for dishonesty or as a party involved in major tax-related illegal cases; nor listed on the China Government Procurement website (www.ccgp.gov.cn) as a party with serious violations of integrity records in government procurement activities.

(3) Qualification requirements to be met for implementing government procurement policies: None.

(4) Specific qualification requirements for this project: None.

IV. Service Requirements and Content

1. The Vehicle Administration Office requires both motor vehicle archives and driver archives, including the provision of storage and administrative office spaces. These costs are already factored into the current quotation.

2. There is a designated parking area for the convenience of the purchaser's vehicle, and the associated costs are included in the bid price.

3. Venue Area: Not less than 6,000 square meters.

4. Service Location: The service location specified in the Bidder's tender document.

5. During the service period, the bidder shall bear the costs of public facility maintenance, which include daily repair and maintenance fees, elevator maintenance and annual inspection fees, pump repair and maintenance costs, as well as fire monitoring equipment maintenance and annual inspection fees.

6. The bidder shall ensure the safe use of the leased premises and shall be responsible for inspecting the premises and all attached fixtures. Upon receiving a repair request call from the purchaser, the bidder shall respond within 5 minutes and arrive at the site within 1 hour, completing the repair work within 4 hours. If the bidder's delay in repairing the premises results in losses incurred by the purchaser or any third party, the bidder shall be liable for compensation.

7. The bidder shall notify the purchaser in writing ten days in advance when undertaking repairs to the building and its attached facilities. The purchaser shall actively assist and cooperate throughout the process. If the bidder fails to promptly fulfill its contractual obligations for repair and maintenance, resulting in damage to the building and causing property loss or personal injury to the purchaser, the bidder shall bear the responsibility for compensation.

8. In the event that the leased premises and its equipment are damaged due to force majeure, neither the bidder nor the purchaser shall bear any responsibility.

9. During the service period, if the bidder wishes to transfer or mortgage the property, it shall notify the purchaser two months in advance. Under otherwise equal conditions, the purchaser shall have the right of first refusal.

10. Bidders must sign a confidentiality agreement with the purchaser, and personnel involved in this project must separately sign a confidentiality agreement regarding the security of project documents and data.